[Exports_project_office] Telecom tomorrow

[David Siegel]

Telecom tomorrow.  Thurs May 2 9amPT / NoonET.  Lots of last minute details to discuss.  Dave


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> Begin forwarded message:
> 
> From: "Allison, Quincy D. (ARC-SGG)[Bay Area Environmental Research Institute]" <quincy.allison at nasa.gov>
> Subject: Re: Meeting details
> Date: May 1, 2019 at 8:01:38 AM PDT
> To: "Lorenzoni, Laura (HQ-DK000)[NASA IPA]" <laura.lorenzoni at nasa.gov>, "Cetinic, Ivona (GSFC-616.0)[UNIVERSITIES SPACE RESEARCH ASSOCIATION]" <ivona.cetinic at nasa.gov>, David Siegel <david.siegel at ucsb.edu>
> 
> Hello All, 
>  
> The conference center is currently providing 25 flip chart type stands for us and are trying to provide more, but no guarantees. I know I have some easels in my warehouse, I’m just not sure how many, I will check today.
>  
> The current set up we have is 25 posters in the large conference room, and by reducing the table count in each of the smaller rooms I think we can get 10 in each room. I have purchased fifty 4’x3’ foam poster boards that we tape the posters to. 
>  
> Ivona, 
> I’ll let you know by Friday if I need more easels. Will that work?
>  
> Thanks,
> Quincy
>  
> From: "Lorenzoni, Laura (HQ-DK000)[NASA IPA]" <laura.lorenzoni at nasa.gov>
> Date: Wednesday, May 1, 2019 at 7:35 AM
> To: "Cetinic, Ivona (GSFC-616.0)[UNIVERSITIES SPACE RESEARCH ASSOCIATION]" <ivona.cetinic at nasa.gov>, Quincy Allison <quincy.allison at nasa.gov>, David Siegel <david.siegel at ucsb.edu>
> Subject: Re: Meeting details
>  
> Thank you  Quincy  for doing  this and being our liaison  with the hotel (and basically ensuring we have a place to  meet!).
> I agree with Ivona’s suggestion – we can leave project posters up the whole time and cycle the individual posters (we can split them up by day). The project posters can stay in the main room (~19 project posters?).
>  
> Would there be room in the smaller breakout rooms to hold ~10 posters each? That could be an alternative for the individual posters if they fit.
>  
> Thanks again,
> Laura
>  
> From: "Cetinic, Ivona (GSFC-616.0)[UNIVERSITIES SPACE RESEARCH ASSOCIATION]" <ivona.cetinic at nasa.gov>
> Date: Wednesday, May 1, 2019 at 10:25 AM
> To: "Allison, Quincy D. (ARC-SGG)[Bay Area Environmental Research Institute]" <quincy.allison at nasa.gov>, David Siegel <david.siegel at ucsb.edu>, "Lorenzoni, Laura (HQ-DK000)[NASA IPA]" <laura.lorenzoni at nasa.gov>
> Subject: Re: Meeting details
>  
> Hi Quincy
>  
> how can I help with the posters? I can bring easels? Would that help? Also, we can have only project posters up for the whole time, and other posters only for the day they are being presented.. Laura (cc-ed here) is the moderator for posters. Laura and Dave - what say you?
>  
> break out rooms should be .. best thing to think is 22 people? Sometimes more, sometimes less. I will sit with Dave on sunday and figure which breakout sessions will have more people and direct them to big room, and smaller ones to smaller rooms. 
>  
> I should be there by noon, I will meet Dave for lunch to discuss things, and can be there at 4 with my projector. Still working on getting a computer.
>  
> Ivona
>  
> Ivona Cetinic, Ph.D.
> NASA Goddard Space Flight Center/USRA
> Ocean Ecology Laboratory
> Code 616
> Greenbelt, MD 20771, USA
> Phone: +1-301-286-1514
> 
> "You can observe a lot just by watchin'." Yogi Berra
> From: Allison, Quincy D. (ARC-SGG)[Bay Area Environmental Research Institute]
> Sent: Wednesday, May 1, 2019 9:17:32 AM
> To: David Siegel; Cetinic, Ivona (GSFC-616.0)[UNIVERSITIES SPACE RESEARCH ASSOCIATION]
> Subject: Meeting details
>  
> Hi Ivona and Dave, 
>  
> We currently have the main meeting room setup classroom style and will hold 72 people, 2 people per 6 foot table. There is also room for about 25 poster in the main room. The other two rooms are also classroom style and will hold 36 people each. I would like to reduce the number of tables so we can fit posters in those rooms as well. How many people do you think we should set up the break out rooms for?
>  
> Also, I didn’t expect to have close to 50 posters so I’m scrambling to find enough stands for them all.
>  
> My contact at the conference center did inform me that we can get into the room starting at 4:00 PM on Sunday. I’ll be there Sunday afternoon so I will start doing a little setup then. I’ll bring a projector and spare computer that we can put presentations on. 
>  
> See you soon. 
>  
> Quincy

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