[Exports_project_office] Revelle cruise mobilization - please try to read before leaving home

Fri Aug 3 05:20:33 PDT 2018

Dear Process Ship team,

We are looking forward to seeing you all in Seattle, and hope your final preparations are going smoothly.
Here are some final things for you, related to mobilization so you know what to expect.
There are a lot of moving parts on this cruise and during mobilization (literally and figuratively) and we want to be efficient and to stay safe (and happy).

1) Mobilization schedule
We will be at Pier 91, the cruise ship terminal, just north of downtown Seattle and west of the Queen Anne district. You just need ID to access the pier.
The following schedule is intended to maximize the use of resources and streamline mobilization to the extent that it is possible (not intended to prioritize any one group’s mobilization or science).

Loading begins at 8 AM on Monday August 6th.
First order of business will be the loading/arranging/connecting of vans (4).  Please do not immediately hand carry items into labs.  Walkways need to remain open until large items (listed below) have been brought aboard and are in place.  In between and when possible, the ship’s crane can load some of our big gear with (*tentative*- we still need to ok with marine techs too) priority as follows:
Carlson- Bioanalytical lab stand-up incubators
Buessler - Main lab instrument (?)
Behrenfeld- Main lab Influx flow-cytometer and laser table
Steinberg- Main lab stand-up Incubator
Gifford- Hydro lab mass spec
Passow - Marine snow catchers to port side
Estapa/Santoro – High bay racks  (will check with techs when they want traps/wire walker loaded back deck)
Menden-Deuer/Behrenfeld/Steinberg – deck Incubators

Once major equipment listed above is loaded, the crane may be used to bring aboard pallets/boxes to unload into labs.  Aft deck equipment should be minimized at this time to provide ample space for moving in lab gear using the crane or hand carried.

Deb and Jason will try to board ship early to evaluate lab layout relative to planned benches.  We will want to get the tables in the labs arranged as planned before the bulk of our equipment gets aboard. We will identify teams to help organize some of the shared spaces/labs prior to loading gear (personnel are a bit tentative until we see who is available).  We’re hoping to get as much as possible aboard Monday afternoon, so we can have the rest of the week for setup, etc.
*Main lab assessment team:  Deb Steinberg, Jason Graff, Brian VerWey, Brandon Stephens, Bethany Jenkins
*Deck incubators: Francoise Morrison, Mark Brzezinski, Brian VerWey, Adrian Marchetti, Joe Cope
*Walk-in incubator: Uta Passow, Andrea Miccoli, Susanne Menden-Deuer
*General purpose van:  Susanne Menden-Deuer, Uta Passow, Brian VerWey
*Rad vans:  Craig Carlson, James Fox, Mark Brzezinski
*High bay: Meg Estapa, Emmanuel Boss, Alyson Santoro, Stuart Halewood
Note- these people will all need/be enlisting help from our other team members too once we get things organized
As Dave Siegel likes to say, we at least need a plan to deviate from (and expect that we will…)

Tuesday there is a tentative all-science-hands meeting planned - we will keep you posted; possibly 1630 on the Revelle’s big 01 deck forward (outside).

Wednesday ship’s consumable stores will be delivered, and we’d like all the science party aboard to assist the crew in getting the stores moved to storage on the ship (bucket brigade with boxes of vegetables sort of thing, if you haven’t done this before, consider this a team building exercise and a preview of what’s going to be for dinner over the next month!). It’s fun, and the crew appreciate the help. Please pitch in if you can.

Reminder that NASA’s Social Media day will be on Thursday (9 Aug). Two tour groups of ca. 20 folks will be visiting the ship between 2 and 4:30 pm. As mentioned before if you would like to interact with the tour group (or, alternately, if you’d like them to stay away), please let Ivona know.

Everyone sleeps aboard Thursday night, no exceptions.  Sailing time for Friday the 10th has not been confirmed yet and is subject to cruise ship activities, but plan for 8 am.

2) Safety
There will be a lot of overhead work with both shore and ship-based cranes and multiple forklifts moving around.  This will include moving research vans, winches, instruments, pallet boxes, etc.  As such, pay attention at all times to what is going on above and around you.  Be courteous and respectful of the ship’s crew and the NASA ESPO group if you are asked to vacate an area due to ongoing crane or forklift activities.  If you are unsure if where you are standing/walking is safe, please ask someone.  Hard hats may be required at times and some are available on the ship.  Closed toed shoes are required for all work. Safety-toe /steel-toed boots are not required, however it’s great if you have them, particularly when loading in and setting up gear, and when deploying instruments on deck. And of course, closed toe and heel shoes in the labs and on deck no matter what.

3) Meals aboard during mob
The ship will be providing breakfast, lunch and dinner to all sailing scientists during mobilization, although many opt to go out for dinner while on shore.  The galley will need to know in advance how many of us will be eating on board for these meals so that there is enough and that they don’t over prepare.  We will create and post a sign-up sheet to provide the ship for the next day’s meal service.
Non-sailing scientist, visitors, media personnel, etc. will not be fed by the ship.

4) Sleeping
We are allowed to stay on the ship beginning on the night of Monday August 6th and throughout mobilization.  A sign-up sheet was filled out in advance.   Please update this information prior to mobilization as the ship will need to know who is aboard in the event of an emergency.  All sailing scientists will be required to stay on board the night of the 9th.

5) Visitors
A number of us will have visitors who would like to tour the ship.  Visitors are limited to 12 on the ship at any given time and must visit during standard ship working hours and be accompanied by sailing scientists or ship’s personnel at all times.  Given the mobilization schedule, the ship and project office is asking that guests visits are limited to afternoon on Wednesday August 8th.

6)   Shipboard etiquette- a few notes
We have some first-voyagers here in addition to the salt-encrusted veterans. We would like our experienced people to help everyone else with the unwritten laws of the sea - stuff like eating with dispatch and returning your dishware promptly to the scullery for washing; making sure you have closed toe+heel shoes in the labs and on deck (this is actually a written rule; sandals only allowed in cabins and the lounge) - keep quiet in the halls around the cabins as there are always people sleeping when not on watch - always thank the cooks (it’s a hard job!) - and no whistling, unless you’re the bos’n. :) We have a great group of people in the science party so we expect we will have a happy cruise, but always have consideration for your shipmates as you go through your day.

7) Documents
We are concerned about having Internet access from the ship at all times, and in the event that Google Drive is inaccessible we’ve been asked to prepare a folder with some selected critical documents that everyone should download prior to leaving for Seattle.  You can find here:
https://drive.google.com/drive/folders/1yprEoOiLSrfzX3AF5vf2nFNVTHQRNKDS

See you all soon,
Deb and Jason

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