[All] Outlook/Teams Calendar Invite - Lessons Learned

Tue Jun 29 10:09:59 PDT 2021

Hi Everyone,

Yesterday we had a rather confusing CPEX meeting and I wanted to share my lessons learned. Dan (not to be a finger point at all) sent out an email a few weeks ago showing how we could schedule Teams meetings directly from our Outlook calendar. I followed the instructions and never really saw a difference, in fact, I forgot I did that.

It turns out, this enables a “Team Meeting” icon at the top of the calendar invite which will automatically add the link at the bottom when you send to attendees.

The issue was that I created a WEBEX meeting but the “Teams Meeting” icon was engaged which meant that I had two meetings (Teams and Webex) going on at the same time. Half the group went to the Teams and half the group went to Webex. Please be careful if you engaged the icon and didn’t realize it. See below for the scheduling so you can see what I’m talking about.

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Katie Stern (she/her)
Deputy Project Manager - Earth Science Project Office
NASA Ames Research Center
MS 232-22
Moffett Field, CA 94035

Cell: 650-440-8749
Work: 650-604-5965
Email: Kathryn.Stern at nasa.gov

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