[All] Sally Ride Coordination

Wed Jul 3 21:20:12 PDT 2019

Correct: probably unintentional and only non-invite events should be created from ARC-ESPO.

I agree that having a shared mailbox should be avoided at all costs; my inclusion of that in said email was strategic, because it should evoke a visceral, strongly negative reaction in each of my beloved ESPO teammates (which could be used as motivation for not making this mistake). We have been using this calendar for weeks, and this is the first time anyone’s tripped up. I’d say that bodes pretty well for everyone’s ability to avoid this mistake and would chalk this up to “still getting used to it, got a little more comfortable/crafty, and whoops—" I personally applaud exploration of new things and totally have a high-five for whoever made this meeting inadvertently—so long as we learn the lesson, too.

I don’t think changing or limiting what we purposely put on the calendar will fix problems like this one, because I’m not sure that it was intentional that this was created on the ARC-ESPO calendar.

Always double-check which calendar your event is created on, every single time; it only takes a split second. If you’re having a hard time getting in the habit, ask me while in the office and I’ll tell you about a neat cognitive science-y trick that’ll work with little to no effort.

By the way – the NOMAD team has messed with (as opposed to fixed) the calendar settings once again. I’ll let you know when we get where we’re trying to go with the auto-accept…

[cid:image001.png at 01D531E5.17176A60]

Have a wonderful weekend!

Alex Stanfill
Earth Science Project Office
NASA Ames Research Center
Bay Area Environmental Research Institute
Bldg N232, Rm 263/MS 232-22
Moffett Field<https://en.wikipedia.org/wiki/Moffett_Federal_Airfield>, CA 94035-0001
Mobile: +1 650 680 8547
Email: alex.stanfill at nasa.gov<mailto:alex.stanfill at nasa.gov>

From: All for Zavaleta, Jhony R. (ARC-SGG) <all at espo.nasa.gov>
Sent: Wednesday, July 3, 2019 6:28 PM
To: All for ARC-ESPO <all at espo.nasa.gov>
Subject: Re: [All] Sally Ride Coordination

Alex,

I assume that it was unintentional and that we should only create non-invite events on the ARC-ESPO calendar. Correct?

I think that this is a serious flaw and “pulling email duty” is a non-starter going forward.

Maybe we shouldn’t necessarily put every single event or meeting on the ARC-ESPO calendar, and limit that to travel (deployments and time-off).

Personal appointments are visible by checking anyone’s availability with Outlook.

Jhony

JHONY R. ZAVALETA
Project Manager - NASA Earth Science Project Office

MS 232-22
Building N232, Room N232-242
NASA Ames Research Center
Moffett Field CA 94035

Cell:     +1 (650) 224-4825 (worldwide and via Whatsapp)
Office: +1 (650) 604-0125

From: All for ARC-ESPO <all at espo.nasa.gov>
Reply-To: ARC-ESPO <arc-espo at mail.nasa.gov>
Date: Wednesday, July 3, 2019 at 8:32 PM
To: "all at espo.nasa.gov" <all at espo.nasa.gov>
Subject: Re: [All] Sally Ride Coordination

Good afternoon team,

FYI, this meeting item was created from ARC-ESPO (not an individual NASA account) and then sent to people outside of our team (unintentionally, probably). I’m sending this to all@ because the person who created this may not realize that this event is not on their calendar, which would be why they aren’t receiving responses or new time proposals (they’re going to ARC-ESPO). Also, in our team meetings we’ve discussed holding off on using this account externally for a few reasons, instead recommending that people send meeting invites as themselves. I don’t think it’s worth changing this meeting invite (i.e. recreating with a named owner), this is just a heads-up.

We should probably assign one or more people to be on inbox duty or forward all of the emails to all at espo.nasa.gov to make sure any incoming external emails aren’t dropped.

Have a wonderful 4th of July holiday!

Alex Stanfill
Earth Science Project Office
NASA Ames Research Center
Bay Area Environmental Research Institute
Bldg N232, Rm 263/MS 232-22
Moffett Field<https://en.wikipedia.org/wiki/Moffett_Federal_Airfield>, CA 94035-0001
Mobile: +1 650 680 8547
Email: alex.stanfill at nasa.gov<mailto:alex.stanfill at nasa.gov>

-----Original Appointment-----
From: ARC-ESPO
Sent: Wednesday, July 3, 2019 11:04 AM
To: ARC-ESPO; Jay.Mace at utah.edu; Brenda.Dolan at colostate.edu; Maring, Hal (HQ-DK000); daniel.eleuterio at navy.mil; plawson at specinc.com; Lang, Timothy J. (MSFC-ST11); moum at coas.oregonstate.edu; reholz at ssec.wisc.edu; roelof at ucar.edu; Steven.Rutledge at ColoState.EDU; Sue.vandenHeever at colostate.edu; Zavaleta, Jhony R. (ARC-SGG); Czech, Erin P. (ARC-SGG); Stern, Katie (ARC-SG)[Bay Area Environmental Research Institute]
Cc: Steven Rutledge; jnmoum at gmail.com
Subject: Sally Ride Coordination
When: Monday, July 8, 2019 7:00 AM-8:00 AM (UTC-08:00) Pacific Time (US & Canada).
Where: see webex info below

Sally Ride Coordination
Hosted by ESPO ONE

Monday, Jul 8, 2019 8:00 am | 1 hour | (UTC-08:00) Pacific Time (US & Canada)
Meeting number: 627 914 989
Password: SallyRide
https://espo.webex.com/espo/j.php?MTID=m8b14097ac914222b9cb9206797fc64e7

Join by phone
1-650-479-3207 Call-in toll number (US/Canada)
Access code: 627 914 989
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