ORACLES Shipping

Revised: April 17, 2017

ORACLES 2017 Shipping Overview
ESPO will be facilitating air and sea shipments from the integration site, Wallops Flight Facility, to the deployment site, and then back to Wallops at the end of the 2017 campaign. The sea shipment, departing in the spring, will be for instrument and lab support equipment not required for integration. The air shipment, departing after the final check flight, will be for tools and equipment required for integration. 
 
Transit Times
There are significant transit times associated with moving cargo via the global logistics supply chain from CONUS to Sao Tome. Allow 10-14 days of transit time for the air shipment and 60 days for the sea shipment.
 
Relative Cost of Air vs. Sea Shipments
For the cost of shipping 1 pallet via air, we can ship 5 via sea. Where possible, please separate items required for integration from any general lab support equipment.
 
HazMats
We will be shipping items regulated as dangerous goods (hazmats) via the sea shipment. Calibration gasses required for integration and check flights will either be transported on the P-3 or will be available at the deployment site. 
 
Please include a detailed list of all dangerous goods you intend to ship (including quantities) on the "Haz Mats" tab of ORACLES 2017 Sea Shipment Manifest. Please note that lithium ion batteries are regulated as dangerous goods and need to be accounted for. Please identify the watt-hour rating of the batteries you’d like to ship on the spreadsheet as well.

Itemized Content Lists
All instrument teams should return completed content lists to Sommer Beddingfield by 4/19 for the sea shipment and by 7/1 for the air shipment.

SEA SHIPMENT SCHEDULE 
WFF to São Tomé and Príncipe (STP)
Cargo Due at WFF by 5/5
Cargo Departs WFF 5/12

ETA at STP July 20
 
Return Sea Shipment (Tentative Dates, TBD)
STP to WFF - Depart September 25, Arrive November 20

AIR SHIPMENT SCHEDULE
WFF to São Tomé and Príncipe (STP)
Cargo Due at WFF by 7/13
Cargo departs WFF July 19 

ETA STP July 31

Return Air Shipment (Tentative Dates, TBD)
STP to WFF - Depart September 6, Arrive September 20

Shipments to Wallops Flight Facility
Instrument Teams are responsible for shipping to/from the integration site. ESPO will ship to/from the deployment site. Please pack any fragile of sensitive equipment in hard shell cases with plenty of cushioning and avoid shipping loose items whenever possible. Clearly label all boxes with “ORACLES,” the instrument name, the PI's name, and contact phone number. Before you ship your items to Wallops, please email Sommer Beddingfield with the number, size, and weights of each item, and include the expected arrival date and carrier.

Shipping Point of Contact (POC) Info
ESPO
Sommer Beddingfield (sommer.l.beddingfield@nasa.gov) (650) 450-7645
P-3/Wallops
Janet Letchworth (janet.f.letchworth@nasa.gov) (757) 824-2294
Kelly Griffin (kelly.griffin@nasa.gov) (757) 854-7623

Shipping Address Wallops Flight Facility 
NASA Wallops Flight Facility
34200 Fulton Street
Bldg. D-1 Hangar
Wallops Island, VA 23337
Attn: ORACLES, (Instrument Name) c/o Kelly Griffin (757) 854-7623

NOTE: Please make your shipper aware that the delivery gate at WFF closes at 4 pm local time.