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<p class="MsoNormal"><span style="font-size:11.0pt">No biggie, and I don’t think any apology is necessary. I meant it as a gentle reminder, like the lazy summer breeze floating across the content, stuffed bellies of fourth of July celebrants. It was only a
matter of luck that it happened to you as opposed to anyone else on the team (both low-tech and tech-savvy power users at risk), and again kudos to all for this being the only external slip up in 1-2 months.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I don’t think there’s any bogging down happening from the meeting acceptances as far as ARC-ESPO’s inbox goes, but:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">I think we should discuss before the mailbox is public-facing. For one, security-wise I wouldn’t want to train people to assume that generic email accounts
with “ESPO” in the name popping up without any notice from our team are automatically trustworthy (isn’t it a little weird to others that it’s ARC-ESPO, even if they know what ARC means?). I would think we’d want a unified signature, a good reason for using
a generic mailbox and not our own individual identities/email accounts (which are trusted, vetted, and very hard to impersonate), and probably to digitally sign the emails we send (I know, I know… But it verifies that it’s not a spoofed email or someone pretending
to be ESPO).<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">Another risk is that someone external sends important information to the ARC-ESPO inbox and no one takes care of it. Tragedy of the commons, everyone
dealing with their own inboxes…<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">I receive all ARC-ESPO meeting invites and responses because I have been manually accepting them until the ESD can fix the auto-attendant. A bunch of
meeting responses from people does make my inbox harder to manage, but that’s my own choice and I can find a way to handle it.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Our very own Erin Czech proposed a new meeting time. You can probably see it by opening up the meeting on ARC-ESPO and going to the Scheduling Assistant tab.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Have a wonderful fourth of July!! :)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1276" height="406" style="width:13.2916in;height:4.2291in" id="_x0000_i1026" src="cid:image002.png@01D531FF.A03CAC50"><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Alex Stanfill<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Earth Science Project Office<br>
NASA Ames Research Center<br>
Bay Area Environmental Research Institute<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bldg N232, Rm 263/MS 232-22<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><a href="https://en.wikipedia.org/wiki/Moffett_Federal_Airfield"><span style="color:black;text-decoration:none">Moffett Field</span></a>, CA 94035-0001<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Mobile: +1 650 680 8547<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Email: <a href="mailto:alex.stanfill@nasa.gov"><span style="color:#954F72">alex.stanfill@nasa.gov</span></a></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> Mcfadden, Susan K. (ARC-SGG)[Bay Area Environmental Research Institute]
<br>
<b>Sent:</b> Wednesday, July 3, 2019 9:34 PM<br>
<b>To:</b> Stanfill, Alex (ARC-SGG)[Bay Area Environmental Research Institute] <alex.stanfill@nasa.gov>; Zavaleta, Jhony R. (ARC-SGG) <jhony.r.zavaleta@nasa.gov><br>
<b>Cc:</b> all@espo.nasa.gov<br>
<b>Subject:</b> Re: [All] Sally Ride Coordination<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">It was me who accidentally sent the invite for the a CAMP2Ex meeting from arc-espo. I realized it right away and emailed Jhony, Erin and Katie and manually put it on my calendar. Sorry.
</span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif">☹</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I knew the meeting acceptances would go to the mailbox and didn’t realize it was bogging things down or I would have gone in and deleted them.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Alex, you mentioned that someone proposed a new meeting time? I’m surprised because it was a request for a webex from an email trail with a decision to have it at that time.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Again, my apologies for trying to do things too fast and not realizing I was on arc-espo before I hit send…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Susan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">"All for Stanfill, Alex (ARC-SGG)[Bay Area Environmental Research Institute]" <all@espo.nasa.gov><br>
<b>Reply-To: </b>"Stanfill, Alex (ARC-SGG)[Bay Area Environmental Research Institute]" <alex.stanfill@nasa.gov><br>
<b>Date: </b>Wednesday, July 3, 2019 at 9:20 PM<br>
<b>To: </b>"Zavaleta, Jhony R. (ARC-SGG)" <jhony.r.zavaleta@nasa.gov><br>
<b>Cc: </b>"all@espo.nasa.gov" <all@espo.nasa.gov><br>
<b>Subject: </b>Re: [All] Sally Ride Coordination<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Correct: probably unintentional and only non-invite events should be created from ARC-ESPO.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I agree that having a shared mailbox should be avoided at all costs; my inclusion of that in said email was strategic, because it should evoke a visceral, strongly negative reaction in each of my beloved ESPO
teammates (which could be used as motivation for not making this mistake). We have been using this calendar for weeks, and this is the first time anyone’s tripped up. I’d say that bodes pretty well for everyone’s ability to avoid this mistake and would chalk
this up to “still getting used to it, got a little more comfortable/crafty, and whoops—" I personally applaud exploration of new things and totally have a high-five for whoever made this meeting inadvertently—so long as we learn the lesson, too.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">I don’t think changing or limiting what we purposely put on the calendar will fix problems like this one, because I’m not sure that it was intentional that this was created on the ARC-ESPO calendar.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Always double-check which calendar your event is created on, every single time; it only takes a split second. If you’re having a hard time getting in the habit, ask me while in the office and I’ll tell you
about a neat cognitive science-y trick that’ll work with little to no effort.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">By the way – the NOMAD team has messed with (as opposed to fixed) the calendar settings once again. I’ll let you know when we get where we’re trying to go with the auto-accept…</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><img border="0" width="1310" height="259" style="width:13.6458in;height:2.6979in" id="Picture_x0020_1" src="cid:image003.png@01D531FF.A03CAC50" alt="cid:image001.png@01D531E5.17176A60"></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Have a wonderful weekend!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Alex Stanfill</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Earth Science Project Office<br>
NASA Ames Research Center<br>
Bay Area Environmental Research Institute</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bldg N232, Rm 263/MS 232-22</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><a href="https://en.wikipedia.org/wiki/Moffett_Federal_Airfield"><span style="color:black;text-decoration:none">Moffett Field</span></a>, CA 94035-0001</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Mobile: +1 650 680 8547</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Email: <a href="mailto:alex.stanfill@nasa.gov"><span style="color:#954F72">alex.stanfill@nasa.gov</span></a></span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> All for Zavaleta, Jhony R. (ARC-SGG) <all@espo.nasa.gov>
<br>
<b>Sent:</b> Wednesday, July 3, 2019 6:28 PM<br>
<b>To:</b> All for ARC-ESPO <all@espo.nasa.gov><br>
<b>Subject:</b> Re: [All] Sally Ride Coordination</span><o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Alex,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">I assume that it was unintentional and that we should only create non-invite events on the ARC-ESPO calendar. Correct?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">I think that this is a serious flaw and “pulling email duty” is a non-starter going forward.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Maybe we shouldn’t necessarily put every single event or meeting on the ARC-ESPO calendar, and limit that to travel (deployments and time-off).
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Personal appointments are visible by checking anyone’s availability with Outlook.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Jhony</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri Light",sans-serif;color:black">JHONY R. ZAVALETA</span></b><span style="font-size:11.0pt;font-family:"Calibri Light",sans-serif;color:black"><br>
Project Manager - NASA Earth Science Project Office<br>
<br>
MS 232-22<br>
Building N232, Room N232-242<br>
NASA Ames Research Center<br>
Moffett Field CA 94035</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri Light",sans-serif;color:black"><br>
<i>Cell: +1 (650) 224-4825<b> (worldwide and via Whatsapp</b>)</i></span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri Light",sans-serif;color:black">Office: +1 (650) 604-0125</span></i><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">All for ARC-ESPO <all@espo.nasa.gov><br>
<b>Reply-To: </b>ARC-ESPO <arc-espo@mail.nasa.gov><br>
<b>Date: </b>Wednesday, July 3, 2019 at 8:32 PM<br>
<b>To: </b>"all@espo.nasa.gov" <all@espo.nasa.gov><br>
<b>Subject: </b>Re: [All] Sally Ride Coordination</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="font-size:11.0pt">Good afternoon team,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">FYI, this meeting item was created from ARC-ESPO (not an individual NASA account) and then sent to people outside of our team (unintentionally, probably). I’m sending this to all@ because the person who created
this may not realize that this event is not on their calendar, which would be why they aren’t receiving responses or new time proposals (they’re going to ARC-ESPO). Also, in our team meetings we’ve discussed holding off on using this account externally for
a few reasons, instead recommending that people send meeting invites as themselves. I don’t think it’s worth changing this meeting invite (i.e. recreating with a named owner), this is just a heads-up.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We should probably assign one or more people to be on inbox duty or forward all of the emails to all@espo.nasa.gov to make sure any incoming external emails aren’t dropped.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Have a wonderful 4<sup>th</sup> of July holiday!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Alex Stanfill</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Earth Science Project Office<br>
NASA Ames Research Center<br>
Bay Area Environmental Research Institute</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bldg N232, Rm 263/MS 232-22</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><a href="https://en.wikipedia.org/wiki/Moffett_Federal_Airfield"><span style="color:black;text-decoration:none">Moffett Field</span></a>, CA 94035-0001</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Mobile: +1 650 680 8547</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Email: <a href="mailto:alex.stanfill@nasa.gov"><span style="color:#954F72">alex.stanfill@nasa.gov</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">-----Original Appointment-----<br>
<b>From:</b> ARC-ESPO <br>
<b>Sent:</b> Wednesday, July 3, 2019 11:04 AM<br>
<b>To:</b> ARC-ESPO; Jay.Mace@utah.edu; Brenda.Dolan@colostate.edu; Maring, Hal (HQ-DK000); daniel.eleuterio@navy.mil; plawson@specinc.com; Lang, Timothy J. (MSFC-ST11); moum@coas.oregonstate.edu; reholz@ssec.wisc.edu; roelof@ucar.edu; Steven.Rutledge@ColoState.EDU;
Sue.vandenHeever@colostate.edu; Zavaleta, Jhony R. (ARC-SGG); Czech, Erin P. (ARC-SGG); Stern, Katie (ARC-SG)[Bay Area Environmental Research Institute]<br>
<b>Cc:</b> Steven Rutledge; jnmoum@gmail.com<br>
<b>Subject:</b> Sally Ride Coordination<br>
<b>When:</b> Monday, July 8, 2019 7:00 AM-8:00 AM (UTC-08:00) Pacific Time (US & Canada).<br>
<b>Where:</b> see webex info below</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Sally Ride Coordination</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Hosted by ESPO ONE</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Monday, Jul 8, 2019 8:00 am | 1 hour | (UTC-08:00) Pacific Time (US & Canada)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Meeting number: 627 914 989</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Password: SallyRide</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">https://espo.webex.com/espo/j.php?MTID=m8b14097ac914222b9cb9206797fc64e7</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Join by phone</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">1-650-479-3207 Call-in toll number (US/Canada)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Access code: 627 914 989</span><o:p></o:p></p>
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