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Marilyn,
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<div class="">A question for the team to discuss regarding ownership:</div>
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<div class="">Using DCOTSS as an example - Ken Bowman owns many files in the DCOTSS folder using his
<a href="http://tamu.edu" class="">tamu.edu</a> address. Should this be allowable? If so, how is it different than if the owner has a
<a href="http://gmail.com" class="">gmail.com</a> address instead of a <a href="http://nasa.gov" class="">
nasa.gov</a> address? I’m not making a case one way or the other - just posing the question. I think we need a standard practice/rule for this.</div>
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<div class="">Thanks for writing this up. It’s important to clarify these things so that we are all on the same page regarding how to appropriately use this useful tool.</div>
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<div class="">Erin<br class="">
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<div class="">On May 24, 2019, at 11:57 AM, Vasques, Marilyn F. (ARC-SGG) via all <<a href="mailto:all@espo.nasa.gov" class="">all@espo.nasa.gov</a>> wrote:</div>
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<span style="" class="">All,<o:p class=""></o:p></span></div>
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<span style="" class="">We have been talking about ‘cleaning up’ and organizing our ESPO Google drive folders. Although Google has a search feature, without some organization,<span class="apple-converted-space"> </span>it is easy to upload multiple versions
of the same file. <span class="apple-converted-space"> </span> <o:p class=""></o:p></span></div>
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<span style="" class="">The plan is that during a mission, the files and folders stay within the mission folder and you organize as you want. When the mission ends, it is best to archive files like Site Visits, Deployment/Orientation Guides in the specific
folders so there is one place to look for these items. <span class="apple-converted-space"> Also, please do the same for all of the past missions you have supported. <span class="Apple-converted-space"> </span></span></span>We need to pay particular attention
to the items that are now part of our official work practices (and therefore requiring documentation). I’ve marked them in bold in the list below.</div>
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<b class=""><span style="" class="">Tips to keep in mind:</span></b><span style="" class=""><o:p class=""></o:p></span></div>
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Create at Doc: Before you create or upload a new document, do a search to make sure it isn’t already there.<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt -0.25in; font-size: 11pt; font-family: Calibri, sans-serif;">
Permissions: When you add a folder, it inherits permissions from the parent unless you manually change it. Be cognizant of who has access when adding a folder and giving permissions to those outside our group. You can check permissions by right clicking on
a folder and selecting Share.<span class="apple-converted-space"> </span><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin-right: 0in; margin-left: -0.25in; font-size: 11pt; font-family: Calibri, sans-serif;">
Ownership matters. <span class="apple-converted-space"> </span><span style="color: windowtext;" class="">Files<span class="apple-converted-space"> </span></span>should be owned by our<span class="Apple-converted-space"> </span><a href="http://nasa.gov/" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">NASA.gov</a><span class="Apple-converted-space"> </span>g-suite
accounts (not personal gmail accounts). If one of us leaves (or cancel’s their Google account) the ownership will go to the NASA IT person, Akinlolu Aladade. If you see any in our folders with that person as owner, let me know and we will get it changed to
one of us.<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt -0.25in; font-size: 11pt; font-family: Calibri, sans-serif;">
How To: If you learn something that isn’t documented, please take a moment to share this with the team in a google doc or sheet and send a link to those in ESPO who would find it helpful.<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ol>
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<span style="" class="">Susan will be moving folders to create the structure at the end of this email. <span class="apple-converted-space"> </span><o:p class=""></o:p></span></div>
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<span style="" class="">We will probably go over this at one of the Standards meetings but let me know if you have any questions.<o:p class=""></o:p></span></div>
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<span style="" class="">M<o:p class=""></o:p></span></div>
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<b class=""><span style="" class="">New ESPO Share Structure:<span class="apple-converted-space"> </span></span></b><span style="" class=""> <o:p class=""></o:p></span></div>
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Missions (each specific mission)<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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<span style="" class="">ORACLES</span><span class="apple-converted-space"><span style="color: windowtext;" class=""> </span></span><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
DCOTTS…<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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ESPO Operating guidelines<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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<b class="">PM Guide</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Site visits<span class="Apple-converted-space"> </span></b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Project Plans (IIP)</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Project Reviews (MRR, KDP-C, ICR, KDP-F)</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Deployment Guides (and safety orientations)<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Deployment Sites<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Deployment Presentations<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Lessons learned</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Customer feedback</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li></ul>
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ESPO Standards <span class="apple-converted-space"> </span><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
How Tos<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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Directions<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Training (HTSOS)<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Blank forms<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Software<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Mailing lists<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
WebEx<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
GAA<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Swag<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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<span style="font-size: 12pt;" class="">ESPO Team External Sharing<o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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Presentations about ESPO<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Contact/hours<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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ESPO Team Internal Sharing<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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Telecon/webex numbers<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
<b class="">Team minutes</b><b class=""><span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></b></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Personal emails and cells<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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ESPO Logistics<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><ul type="circle" style="margin-bottom: 0in; margin-top: 0in;" class="">
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Warehouse<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Inventory<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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SOFRS<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li><li class="MsoListParagraph" style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;">
Event Management<span style="font-size: 12pt;" class=""><o:p class=""></o:p></span></li></ul>
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<span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div>
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<span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div>
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<span style="font-size: 10.5pt;" class="">-- Marilyn Vasques<o:p class=""></o:p></span></div>
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<span style="font-size: 10.5pt;" class="">ESPO Director<o:p class=""></o:p></span></div>
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<span style="font-size: 10.5pt;" class="">NASA Ames Research Center<o:p class=""></o:p></span></div>
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<span style="font-size: 10.5pt;" class="">MOBILE: 650-417-8796<o:p class=""></o:p></span></div>
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<span style="font-size: 10.5pt;" class="">OFFICE: 650-604-6120</span><span style="font-size: 11pt;" class=""><o:p class=""></o:p></span></div>
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<span style="font-size: 11pt;" class=""><o:p class=""> </o:p></span></div>
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<span style="caret-color: rgb(0, 0, 0); font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; float: none; display: inline !important;" class="">_______________________________________________</span><br style="caret-color: rgb(0, 0, 0); font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<span style="caret-color: rgb(0, 0, 0); font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none; float: none; display: inline !important;" class="">all
mailing list</span><br style="caret-color: rgb(0, 0, 0); font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<a href="mailto:all@espo.nasa.gov" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">all@espo.nasa.gov</a><br style="caret-color: rgb(0, 0, 0); font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration: none;" class="">
<a href="https://espo.nasa.gov/lists/listinfo/all" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: HelveticaNeue-Light; font-size: 14px; font-style: normal; font-variant-caps: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-size-adjust: auto; -webkit-text-stroke-width: 0px;" class="">https://espo.nasa.gov/lists/listinfo/all</a></div>
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